ASSOCIATION
H&S TREASURY
Interested in how much H&S is bringing in and how the funds are being utilized? Check out our Treasurer Tracker below!
Committee Budgets
The chairs of each committee will receive a budget. If the committee ends up needing or wanting to spend above their budget, they must contact the H&S treasurer to request approval. The treasurer will bring the request to the H&S board. The board will discuss and vote on the matter and the treasurer will notify the committee of the board's decision. Reimbursement for spending above a committee's budget without prior authorization from the H&S Board will not be guaranteed.
Disbursement Requests
The Disbursement Request form is for both Reimbursement Payment Requests and Vendor Direct Payment Requests. Please have a clear copy of your receipt or invoice ready to upload with your form.
Reimbursement
Payment Request
Spent money on a H&S initiative and need to be reimbursed? Please submit requests up to two weeks after your event. Requests submitted 30 days after your event are not guaranteed to be fulfilled.
Vendor Direct
Payment Request
Have an invoice from a vendor? Do they accept checks? No need for volunteers to expense their own money - H&S can pay the vendor directly. Please submit requests at least one week before the due date.
Cash Box Requests
Need a cash box (or multiple) for your event? Please submit your request at least one week before your function.
All chairs are responsible for tracking how much money was made (and spent) from each section of their event: admission, raffle baskets, concessions, etc.
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Chairs should request a box for each station of their event. Up to 4 boxes at a time may be requested and all boxes may be requested utilizing one form.
Chairs should take the number of boxes into consideration when requesting the denominations they will need. They will request one lump sum and then separate the total denominations requested amongst each box.
When the chairs receive their box(es), each box will contain a Deposit Record form that they will be responsible for filling out. Further directions will be listed on the form.
Never leave a cash box unattended.
Please return each box and Deposit Record form back into the Ast. Treasurer (Ann Marie Finley), or another H&S board member, directly after the event or shortly after.